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Ideas For Outsourcing Your Administration Online

by | Oct 15, 2017 | Business, General, Office, planning, Virtual Assistance

Ideas For Outsourcing Your Administration Online

It's incredible just how many individual tasks you have to deal with as a small business owner if you simply do not delegate. In fact, you can find that more than 50% of your valuable time is taken up by tasks that indeed should be outsourced to a virtual assistant. Any small business owner should really take the time to record what he or she does very clearly and accurately, each day for at least a week. Upon review, you can then see just how much time is mostly wasted when it comes to pure business creativity and onward development.

Let's have a look at just half a dozen random examples of how a virtual assistant can relieve a lot of that administrative headache from you:

  1. Usernames and Passwords Handling.  It's really amazing just how many individual web pages these days require registration, the creation of a username and password. Some of the sites must be secure, of course, while others do not really contain any sensitive information but want to restrict access. A virtual assistant can help keep a reliable database of all this information.

 

  1. Time Tracking. These days there are some great tools available to help everybody keep track of just how much time they spend online, to see whether it is productive or not. When some different individuals are involved in working for the business, the business owner never really knows whether productivity is being maintained. A virtual assistant can help to oversee this area and report back to the owner.

 

  1. Gathering Testimonials from Customers. The business is only as good as its reputation. To maintain a reputation, it is essential to get testimonials back from customers. The virtual assistant should be engaged to do this on a proactive basis. It's easy for the small-business owners to forget this, after all.

 

  1. Data Entry / Word Processing. Information and data are powerful, but only if it is used correctly and with purpose. A virtual assistant can help to ensure that all of the individual pieces of data that you generate, whether it be numeric or alphabetical can be included in the relevant database, spreadsheet programme or contact management application.

 

  1. Receiving Calls. Not all business is conducted online, and many people still want to talk with a real 'live' person before they decide to buy your product or service. If you're responsible for answering the phone as a small business owner, or simply do not have a dedicated service, then you should consider how a virtual assistant can do this professionally and practically.

 

  1. Internet Searching. We all know and use the power of Google. It can be an excellent resource, but searching can also be very time-consuming. The virtual assistant can be charged with the responsibility of searching for information that is relevant to any specific issue or topic. They have the added ability of being able to find information through resources that may otherwise have been invisible, adding to the knowledge base of the small-business owner.

How is it like to be a Virtual Assistant

by | Sep 30, 2017 | Lifestyle, Virtual Assistance

How is it like being a Virtual Assistant?

A friend of mine asked me recently, “Agata how is it like being a Virtual Assistant?Aren’t you tired of working from home?Isn’t this boring?”. Well, I know many people never heard about such thing as Virtual Assistance and probably don’t know what I possibly do, but her question made me stop and think for a while. (more…)

Time To Consider An Alternative To The Dysfunctional Office

by | Jun 6, 2017 | Office, Virtual Assistance

Time To Consider An Alternative To The Dysfunctional Office

If you’ve ever watched an episode or two of that long running TV hit show “The Office,” you will no doubt have laughed at and enjoyed the antics of the dysfunctional office environment. So much of the work they do appears to be unproductive and is reflective of the traditional office that we have known for so many generations. There is a hierarchy within the office set up and certain people are assigned to do certain tasks, but often the tasks expand to fill the time available. In the corner office the manager is only marginally in control and somehow or other the business gets by eking out a small profit. (more…)

Ideas For Outsourcing Your Social Media Online

by | May 7, 2017 | Social Media, Virtual Assistance

Ideas For Outsourcing Your Social Media Online

Social media, as a business tool, is a relatively new phenomenon. As little as five years ago when Facebook first started to enter our lives few business people really looked at it as an opportunity to spread the word about their products or services. However, when social media is used thoughtfully and carefully by the entrepreneur it can make a considerable difference to the way that people perceive the organisation.

Yet still, most small business owners do not understand how to approach the subject. They don’t know how to use the potential, or to figure out whether they should choose one particular outlet over another. When this type of confusion is evident, the result is predictable. Nothing is done and an opportunity goes to waste. (more…)

Using A Mind Map To Open Up Possibilities

by | Apr 22, 2017 | business planning, planning

Using A Mind Map To Open Up Possibilities

Are you familiar with a mind map? This is a rather interesting piece of software that enables you to, essentially, let your mind roam free and plan a business process by using arrows, drop down boxes and other elements. If you lik

e, it’s a more visual representation of the spread sheet and is certainly much more fun to work with. When you get an hour or so to spare you should download and get to grips with a mind map. I know that you’ve no time whatsoever to spare, as after all this is part of running a small business, but you owe it to yourself to make time here. (more…)